A renowned museum needed to modernize its outdated scheduling system to keep pace with growing operations and event complexity. The goal was to design a dynamic, user-friendly solution that improved visibility, reduced errors, and could be accessed across devices, enabling internal teams to manage activities more efficiently.
The Challenge
A landmark museum faced operational challenges due to a limited and outdated scheduling system that couldn’t adapt to growing complexity or visibility needs. As activities, events, and internal operations expanded, the institution required a more dynamic, user-friendly solution with advanced calendar views and reduced scheduling errors.
The Process
Oceans assigned a lead consultant specialized in Power Platform to architect and build the solution. The engagement followed Microsoft best practices and focused on usability, flexibility, and long-term maintainability.
The team developed:
- A custom calendar component for advanced schedule visualization.
- An automated assistant to prevent booking conflicts and eliminate duplicates.
- Integrated logic and workflows through Power Automate to streamline scheduling tasks.
- A mobile-accessible, responsive app for broader internal use.
The entire solution was designed, built, and deployed in just four months, with continuous client feedback and iteration.
The Team
The Oceans consultant led development and worked closely with the client to ensure alignment with their day-to-day needs. Collaboration extended across technical implementation and user experience design to ensure smooth adoption by museum staff. The setup was later supported by additional resources to scale and refine functionality.
The Solution
The result was a modern scheduling application, accessible across devices, that significantly improved calendar management and user efficiency. The system received positive feedback from internal users and set the stage for future digital transformation across other museum workflows.
This case demonstrates Oceans ability to apply low-code technology with precision, delivering real results even in non-traditional tech environments like arts and culture.